Pomodoro Technique Intro
I'm gonna explain to you what the Pomodoro Technique is and how you can use it to become more productive.
Do you feel that you can't do what you set out to do and that you rather procrastinate than work? Then the Pomodoro technique can help you get out of your rut.
What is the Pomodoro Technique?
The Pomodoro technique is a time management method in which you try to work extremely concentrated for a short time and then take a short break.
Who invented the Pomodoro technique?
The Pomodoro technique was invented by an Italian named Francesco Cirillo in the 1980s. He was often distracted during his studies and was looking for a way to improve his concentration. In his first attempts, he used a short time alarm clock in tomato form - hence the name Pomodoro(Pomodoro means tomato in Italian).
How does the Pomodoro Technique work?
The technique consists of 5 steps:
- plan the task in writing
- set the timer to 25 minutes
- work on the task until the alarm clock rings
- Take a 5-minute break
- after every 4 pomodori take a longer break of 15-20 minutes
Why does it work?
As soon as a Pomodoro is done, you get a feeling of success which motivates you. The phases of planning, tracking, recording, editing and visualization are important parts of this technique.
Especially large tasks are often not approached with pleasure due to their size. Due to the fixed time frame (25 minutes), however, the individual tasks seem smaller and after each Pomodoro a sense of success is noticeable. This in turn lowers the fear of a big task.
Why exactly 25 minutes?
The 25 minutes are chosen long enough to achieve a noticeable progress but short enough not to get lost in this time.
tell your co-workers that you're using the Pomodoro technique
I think this is an essential tip when you want to try this technique. Tell everybody you work with that you don't want to be disturbed. Mostly they will understand. Tell them that you'll answer texts and phone calls when you're on break.
This goes hand-in-hand with my next tip:
put your phone in flight mode
That's right. Kill every form of distraction. I know how I am: When I get a notification I have the urge to check it right away. I don't care if it's Facebook, a text, or Instagram. I just hate unchecked notifications. That's why I'm putting my phone in flight mode. This way I don't get notifications at all and don't feel the urge to check them.
write down your last thoughts before the break
I often had the problem that when I was working on something and then took a break, I didn't know what I wanted to do next.
But if you write down your last thoughts just before the break, it will help you find your way back to work after your break.
So: Put a piece of paper with a pen on your desk and write down your work!
manage your expectations
Especially at the beginning you are surprised how much you can achieve in such a short time. Therefore it is very important to manage your expectations.
Maybe in the beginning you will be able to increase your productivity by a factor of three. In no case should you expect to triple your productivity afterwards.
So be happy that you have achieved so much in such a short time and be happy about the process.
take it slow
I think I am a very disciplined person. However, I also like to overestimate my discipline sometimes. Therefore it is also important to find a slow start here. I.e. don't take too much at the beginning, but increase continuously.
In concrete terms, this means not starting with six Promodori a day, but taking it easy and trying it with two or three.
It's a continuous process and you can improve at your own pace.
Do you always stop after 25 minutes?
You should try to plan the Pomodoros so that you can take a break after 25 minutes. But you should also not feel forced to pause your work when you are in flow.
But you shouldn't work for hours because the breaks also act as little rewards and tell us that we've done something well.
Since focus and concentration are essential in this technique, I strongly recommend that you take breaks.
What can you do on your Pomodoro breaks?
You should just do what distracts you best from your work. It is important that you try to relax as much as possible during the 5 minutes and not to think about work.
Just go out for a cup of coffee, get some fresh air, go to the window or read a passage in a book. You are even allowed to do a little bit of djing on your smartphone or checking Instagram - as long as it distracts you from your work.
But it's also important not to get bogged down with information during breaks, so don't try to absorb as much information as possible in the 5 minutes. This would simply flood your brain and you would no longer be concentrated.
How many Pomodoros per day?
If you really work in a very consistent and concentrated way, you will achieve much more than if you do 3 things at once and watch YouTube videos on the side. That's why I think that 6 Pomodoros a day is a good benchmark.
Because that would be 3 hours of completely uninterrupted work. Of course, this only works on paper. It will always happen that someone interrupts you. Unfortunately, this cannot be prevented during working hours.
If you manage to work concentrated for 3 hours (6 pomodori), you will be surprised how much you can manage.
However, there is no upper or lower limit.
If you don't manage 6 pomodori, that's the way it is. No reason to be sad. Some external factors (such as interruptions by colleagues or customers) cannot be influenced.
Just like that, it's not bad to do more than 6 pomodori in one day. As long as you are focused, you can continue as long as your concentration and time allows.
I’m constantly interrupted at work. Can this still work for me?
You have to make your colleagues and / or your supervisor understand that it all makes sense and that you are more productive with this technique than before.
Your boss will support you after he sees how much you can do.
does it help with studying?
As described above, Francesco Cirillo developed the Pomodoro technique to be more concentrated during his studies.
This means that this technique is particularly suitable for pupils and students. When you learn without distractions, you are more focused and learning will be much easier and you will remember more of the material you are learning.
Can I take a break longer than 5 minutes?
If you really want to stick to the Pomodoro technique and experience all the positive effects, I would strongly advise against extending the break times.
Also, after more than 5 minutes it is more difficult to get motivated for work and find the focus again.
What if I get a brilliant idea during my Pomodoro?
Write it down! But afterwards away again with the note. It is really important to keep concentration high and not to be distracted.
Because if you start to interrupt your work to "quickly" take care of your ideas, a habit will quickly develop that we do not want to have.
Always think about it: We want to work concentrated. And that also needs to be learned.
If you want to get started with the Pomodoro Technique now, here are some apps that can help you get started:
I use this app personally. You can set a target for the Pomodoro period and never lose sight of your task. In the pro version you can even enter websites that are blocked during the Pomodoro process.
In addition, you can set the time for the pomodoro as well as the times for the breaks, both short and long breaks. Moreover you can adjust after how many Pomodori you want to take a long break.
Is a very simple Pomodoro App for people who want just a timer and nothing else. It comes in light- and dark-mode.
As far as the settings go: You can set the length of your pomodoro, the length of the breaks and the length of your long breaks.
Best for who just want a simple timer.
If you are working on several projects this app is the right one for you. It uses a mail-inbox like interface. You always see which task is next.
(Also available as Mac, Android, and iOS app. There is also a Chrome Extension available).
Be Focused Pro ($1.99)
The best complete package is offered by Be Focused Pro. It offers all relevant features and is implemented with attention to detail. There are also compatible versions for the Mac and Apple Watch, which automatically synchronize with each other. The free version Be Focused comes with a permanent advertising bar which is latently disturbing. But the free version is great to try out before you buy the Pro version.
This app is timer, clock and activity log in one. It has a nice display and a nice widget.
Ich hoffe ich konnte di helfen und dir die Pomodoro Technik nahe bringen. Am besten du probierst sie einfach mal ganz zwanglos aus und stellst dann selber fest ob sie etwas für dich ist. Mir hat sie auf jeden Fall sehr geholfen meine Zeit zu planen und ich bin auf jeden Fall produktiver geworden.